Academic Grievance/Appeal Procedure
The following procedure is available to resolve academic grievances regarding grading, course requirements, attendance, academic integrity, and other academically related complaints.
To resolve grievances regarding grading, course requirements, attendance, academic integrity, and other academically-related complaints:
Step 1. Meet and discuss the complaint with the faculty member involved to resolve the situation within 45 days of the last day of the semester during which the grievance took place. At the conclusion of the meeting, the faculty member will inform the student of a decision.
Step 2. The student may submit a written appeal to the faculty member within 10 calendar days of the date of receipt of the written appeal. Should the faculty member fail to respond within 10
calendar days, the student may submit a written appeal to the next level of review, the department chairperson, with ten calendar days.
Step 3. Written appeal to the appropriate department chairperson within 10 calendar days of notification of a decision pursuant to the previous step or upon failure of the faculty member to respond within the prescribed 10 calendar days.
Step 4. Written appeal to the appropriate Academic Dean within ten (10) calendar days of notification of a decision pursuant to the previous step. The appropriate dean shall provide the student with a written decision within ten (10) calendar days of receipt of the appeal from Step 3.
Step 5. Written appeal to the University Senate Student Affairs Committee within ten (10) calendar days of notification of a decision pursuant to the previous step.
Grievances that are not resolved at the Dean’s level may be referred to the Student Affairs Committee of the University Senate. Within 20 days of receipt of a written appeal from a student, the Committee shall determine that the appeal has basis in fact; inform the complainant of the legal and administrative limitations of the Committee in resolving grievances; and determine that all normal avenues of appeal resolution between the parties involved and the applicable department chair and dean have been exhausted. The Committee may choose to meet with the parties involved. The Committee will provide notice of its decision to the Provost, who will render a final decision within 30 calendar days of receiving the Committee’s recommendation.
Final Appeal: Only cases that result in expulsion may be appealed to the President. In these cases, the decision of the President is final and there is no further recourse at the University. The charged student will have ten (10) university calendar-days from the date of the decision by the Vice President for Academic Affairs to file an appeal with the President of the University. All appeals must be in writing. In cases resulting in expulsion, the President of the University shall render a final decision within twenty (20) calendar-days of receiving the appeal.
Expedited Timeline: An expedited timeline (20 university calendar days) will be in effect if the Academic Grievance/Appeal Process affects the student’s graduation status.
The approved Academic Grievance/Appeal Procedure (April, 2017) for the New Jersey City University Undergraduate/Graduate student, states an expedited timeline will be in effect for Spring Semester. This timeline is defined as the entire procedure will be completed within 20 university calendar days following the posting of the Spring Grades. Each step (1-4) of the Academic Grievance procedure will be followed except, each step will be allotted (5) university calendar days. This expedited timeline will allow for a resolution of the grievance in the spring semester for the student graduating, graduating with honors and will be concluded before the end of the faculty contractual year.
New Jersey City University gratefully acknowledges excerpted materials from other universities that were utilized when formulating this policy:
- Kean University
- Montclair University
- Rutgers University
- William Patterson University
- Thomas Edison University
- Ramapo University
- New Jersey Institute of Technology
- Stockton University
- Fairleigh Dickinson University